The certificates, registrations and policies Vava Van Holdings LLC keeps on file. Hosts, non-profits, agencies and corporate clients can request a copy of any item here and we send the current version, usually within one business day.
Certificate of Insurance — $2,000,000 Umbrella
Issued on request · renewed annually
Primary commercial auto liability with a $2,000,000 umbrella layer. We issue certificates naming your organisation as additional insured, usually the same day.
Form W-9
Current revision on file
A signed W-9 in the legal name Vava Van Holdings LLC, carrying our federal tax identification number for your vendor and accounts-payable file.
State Operating Permits
Texas, California, Colorado, Florida
Charter and passenger-carrier permits for every state we garage vehicles in, together with the intrastate authority each state requires.
Certificate of Formation and Good Standing
Texas Secretary of State · verified annually
Proof that the entity exists, is in good standing and is authorised to do business in each state where we operate.
SAM.gov Registration
Active · UEI and CAGE on the certificate
Our federal contractor registration with the unique entity identifier, CAGE code, NAICS listings and current representations and certifications.
ADA Accommodation Policy
Reviewed annually
How we handle wheelchair positions, transfer assistance, service animals, mobility equipment and advance-notice windows across the fleet.
Chauffeur Screening and Drug Testing Policy
DOT-compliant · reviewed annually
Motor vehicle record standards, criminal background screening, the pre-employment and random drug testing programme, and hours-of-service controls.
Vehicle Safety Inspection Records
Per VIN · issued within one business day
Annual inspection certificates and the preventive maintenance log for any vehicle in the fleet, produced by VIN on request.
Non-Profit Rate Schedule
Effective January 1, 2026
The published twenty-five percent discount grid for verified 501(c)(3) organisations, including net-30 invoicing terms and the volunteer driver programme.
GSA-Ready Pricing Sheet
Effective January 1, 2026
Government pricing by vehicle class and service type, formatted for schedule, cooperative and state term contract buying, with wage-determination notes.
Host Partner Agreement — Specimen
Current template
The unexecuted revenue-share agreement signed by vehicle owners, covering the 70/30 split, insurance, detailing, payout timing and exit terms.
Vava Van Holdings LLC · 2001 Ross Avenue, Suite 700, Dallas, TX 75201
[email protected]